At CL:AIRE, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to CL:AIRE, Chiltern House, Haddenham Business Centre, Thame Road, Haddenham, Buckinghamshire, HP17 8BY. Alternatively, you can telephone +44 (0)1844 296112.
Who are we?
CL:AIRE is a registered charity (no. 1075611) and an environmental body registered with ENTRUST (Entrust no.119820). CL:AIRE is also an incorporated company, limited by guarantee (no. 3740059). The registered address is Chiltern House, Haddenham Business Centre, Thame Road, Haddenham, Buckinghamshire, HP17 8BY.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you contact us about projects and services, book one of our training courses, become a member, use one of our initiatives or if you register to receive one of our newsletters(eAlerts).
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. If you make a payment online or purchase a service from us (e.g. training) your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below.
How is your information used?
We may use your information to:
- process a payment that you have made;
- process requests that you have submitted;
- carry out our obligations arising from any contracts entered into by you and us;
- seek your views or comments on the services we provide;
- notify you of changes to our initiatives;
- send you communications which you have requested and that may be of interest to you. These may include information about training, news, other initiatives;
- process a membership or job application;
- comply with statutory and/or regulatory purposes, such as audit processes.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf:
We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process payments and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
Please be reassured that we will not release your information to third parties beyond the CL:AIRE Network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Third Party Product Providers we work in association with:
When you are using our secure online payment pages, your payment is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us. We do not know or save your credit card details.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive eAlert communications from us about the work we do in the land development sector and our training courses and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. You can check and change your information at any time by logging into the CL:AIRE website and clicking on the 'Update my Profile' link from the 'My Dashboard' page. If you have any difficulties doing so, please email us at: email@example.com, or write to us at: Chiltern House, Haddenham Business Centre, Thame Road, Haddenham, Buckinghamshire, HP17 8BY. Alternatively, you can telephone +44 (0)1844 296112.
You have the right to ask for a copy of the information CL:AIRE holds about you (we may charge £10 for information requests) to cover our costs in providing you with details of the information we hold about you.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any information is encrypted and protected with the following software 256 Bit encryption on SSL. When you are on a secure page, a lock icon will appear in the address bar of all modern web browsers such as Microsoft Edge or Google Chrome.
While you see the lock icon in your browser address bar, any data that you enter into forms on our website (e.g. login details) are encrypted. Once we receive your information, we make our best effort to ensure its security on our systems.
Where you have chosen a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. This password is stored in an encrypted format and we are unable tell you what your old password is. You can reset your password yourself or, after establishing that you are the real account holder, we can help you do so.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.
Use of 'cookies'
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Our web site may also use the SessionCam web site recording service. SessionCam is a product that has been developed by ServiceTick Ltd. SessionCam may record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. The information collected does not include bank details or any sensitive personal data. Data collected by SessionCam from the ServiceTick website is for CL:AIRE’s internal use only. The information collected is used to improve our website usability and is stored and used for aggregated and statistical reporting.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in March 2018.